If I'm attending Leadership Forum or serving on Executive Staff, am I still required to send Team Leaders?
Q: Can our church attend multiple sessions?
A: A church may send students to multiple sessions if there is space available. However, the Team Leader to Student requirement is required per session. The Team Leader to Student requirement is 1 Team Leader per 7 Students. Students from the same church should be registered on the same church account regardless of which session they attend.
Q: Can Super Summer hold or save spaces for participants who have not paid their registration fee?
A: Super Summer CANNOT hold or save spaces for participants who have not registered and paid online.
Q: Where can I look to find qualified Team Leaders?
A: Recruit qualified Team Leaders from one of more of the following areas:
- Your Church! This is a great opportunity to identify and challenge new leaders to step up in service in your youth ministry.
- Local Baptist Student Ministry
- Local departments of Christian Studies/Ministries at Texas Baptists partnering universities
Q: What happens if I need to cancel an attendee and/or substitute that attendee with another person?
A: A cancellation occurs when an attendee can no longer attend and no other attendees from the same group are available to take over the registration. A transfer occurs when (1) one attendee cancels and a new attendee is able to take the cancelled attendee’s registration or (2) the attendee needs to transfer registration to another session of camp in the same summer. All cancellations/registration transfers must be reported to the Super Summer Registration Office at 214-828-5121.
Cancellations are NON-REFUNDABLE, except in the case of death in the immediate family or illness of an attendee with written notice from his/her doctor indicating he/she should not attend. Refund requests must be submitted to email@example.com. Refunds will be issued via check.
Q: May we request that certain students room together?
A: The Super Summer Registration Staff assigns students to dorms and rooms according to their gender, school color, and then church. For example, all Red School boys will be housed in dorm rooms in one section of the same dorm, Blue School boys together in another section, etc. Your students will be grouped together as much as possible. Students in different color schools will NOT be roomed together.
Q: When do we need to arrive? When do we depart?
A: NO LATE CHECK-INS OR EARLY DEPARTURES or “COME-AND-GO” PARTICIPANTS ARE PERMITTED. Super Summer Students and Leadership Forum participants must arrive between 12:30 PM and 2:00 PM on Monday. Please note that your group will need to eat lunch prior to their arrival on campus. The first meal served to Super Summer students and Leadership Forum participants is Monday evening. Be certain that all students and their parents understand that students are required to remain on campus from the time they arrive on Monday until 11:30 AM on Friday.
Team Leaders and Super Summer Executive Staff must arrive two days earlier than students. Team Leaders check in between 3:00 PM – 4:00 PM on Saturday and remain on campus until 11:30 AM on Friday. Each church should enlist someone other than Team Leaders to transport students to Super Summer on Monday. Super Summer students are not permitted to arrive on Saturday with Team Leaders. Lunch is NOT served on Friday.
Q: If I'm attending Leadership Forum or serving on Executive Staff, am I still required to send Team Leaders?
A: YES. Leadership Forum participants are involved in their own schedule and are not housed in a dorm area close to students. They are not able to fulfill the responsibilities assigned to Team Leaders. Likewise, those serving on Executive Staff have other responsibilities that prevent them from doing all of the things that Team Leaders are required to do with and for the students throughout the week. If you send students, you must send additional adults to serve as Team Leaders, to meet the requirement of 1 Team Leader per 7 Students, even if you attend Leadership Forum or serve on Executive Staff.
Q: Who is required to have a Background Check and Sexual Abuse Awareness Training?
A: Attendees 18 years and older will receive an email with links to complete the following:
Ministry Safe: Sexual Abuse Awareness Training
Ministry Safe: Background Questionnaire* (Team Leaders and Leadership Forum only)
*Students over the age of 18 will also complete the Background Questionnaire.
Q: Is Team Leader Training Weekend mandatory for all Team Leaders?
A: Yes. Please see detailed schedule below.
Session 1: East Texas Baptist University – Marshall, TX, June 12-16, 2017
Team Leader Check-in: Saturday, June 10th between 3:00 PM – 4:00 PM at ETBU
Session 2: Hardin-Simmons University – Abilene, TX, June 12-16, 2017
Team Leader Check-in: Saturday, June 10th between 3:00 PM – 4:00 PM at HSU
Session 3: University of Mary Hardin-Baylor – Belton, TX, June 19-23, 2017
Team Leader Check-in: Saturday, June 17th between 3:00 PM – 4:00 PM at UMHB
Session 4: Dallas Baptist University – Dallas, TX, June 26-30, 2017
Team Leader Check-in: Saturday, June 24th between 3:00 PM – 4:00 PM at DBU
Session 5: Howard Payne University – Brownwood, TX, June 26-30, 2017
Team Leader Check-in: Saturday, June 24th between 3:00 PM – 4:00 PM at HPU
Session 6: Hardin Simmons University – Abilene, TX, July 10-14, 2017
Team Leader Check-in: Saturday, July 8th between 3:00 PM – 4:00 PM at HSU